Is the SOAR Online Application Tracking (OAT) Program HIPAA Compliant?

Is the SOAR Online Application Tracking (OAT) Program HIPAA Compliant? in topic OAT and Outcomes

Answer

Yes, the SOAR Online Application Tracking (OAT) program is fully HIPAA compliant. The system does not collect any personally identifying information about applicants during any part of the process. When users add a new applicant to the database, they create a unique applicant ID. The use of this ID avoids the need for personally identifiable information and helps prevent case duplication.

The ID is a 10-digit alphanumeric in the following format: xx00xx0000.  The ID is created by entering the following:

  • First two letters of first name
  • Last two numbers of birth year
  • First two letters of last name
  • Last four digits of Social Security number

Additionally, demographic information collected about an applicant is limited to age (without birthdate) and gender.